HOW TO SEARCH OUR SITE FOR MAP REFERENCES
Our maps have been indexed, recorded and referenced in documents several different ways through the years, which makes searching for them sometimes difficult. Please refer to the examples listed below to help you in searching our website for differenty types of map references:
Reference: Plat (map) Book 1996 Page 101
- Search: Go to View Images, choose map in the book type field, then enter 1996 as the book and 101 as the page. Click "GO". (This will be the same from anything recorded from 1995 to present day.)
Reference: Plat record file 3 (PRF 3) Slide 91-54**
**Please note** Any references where you find the slide numbers include the number 89 through the number 94 as the first part of the slide number, that was the year the map was recorded and has become the Book number for that recording in our system when you are searching the record. When it became the book number is includes all four digits of that particular year. (See below) The plat record file number three no longer exists for those recorded from 1989 through 1994 in our system.
- Search: Go to VIew Images, choose map in the book type field, then enter 1991 as the Book and 54 as the page.
Reference: Map Book 1 Page 28
- Search: Go to View Images, choose map in the book type field, then enter 1 as the Book and 28 as the page. ( This will be the same for Map Books 1-14)
Reference: Plat record file (PRF) 1 Slide 42A**
**Please note** Any references where you find PRF 1 through 3 (Plat Record File) accompanied by a slide number, they were indexed long ago into the systems with the letter C instead of PRF preceding the record file number. Which means in those cases you will search for C1, C2 or C3 as the books for these plat record file references.
- Search: Go to View Images, choose map in the book type field, then enter C1 as the Book and 42A as the Page.
If at anytime you need assistance if finding anything, including maps, on our website please do not hesitate contacting our office.
Maps and Plats are a part of the records kept in the Register of Deeds office. In order to record a map in the office it must be a free standing map/plat or as an attachment to a deed or other instrument.
To record a freestanding map in Franklin County, it must be 18 x 24 in size and it may be on mylar or paper (black ink on white paper). It needs to have at least a 1/2 inch border on all sides of the map.
Before a map can b e recorded with the Register of Deeds it must first be submitted to the county Review Officer. The exceptions to having a map signed by the Review Officer is if it contains a certificate signed by the surveyor stating that the survey is one of the following types which are exempted:
- A survey located in a portion of a county or municipality unregulated as to an ordinance that regulates parcels of land
- A survey of an existing parcel of parcels of land that does not create a new street or change an existing street
- A survey of an existing building or other structure or natural feature such as a watercourse
- A control survey
To record a map as an attachment to an instrument in cannot be any larger than 8 1/2 by 14 inches. If the map contains the original signature and seal of a land surveyor or is a certified copy of a map with signature and seal, this is subject to the same review officer presentation as a freestanding map.
If a map is attached for illustratio purposes only, it does not require the Review Officer certification; however, it must contain the following statement:
THIS MAP MAY NOT BE A CERTIFIED SURVEY AND HAS NOT BEEN REVIEWED BY A LOCAL GOVERNMENT AGENCY FOR COMPLIANCE WITH ANY APPLICABLE LAND DEVELOPMENT REGULATIONS AND HAS NOT BEEN REVIEWED FOR COMPLIANCE WITH RECORDING REQUIREMENTS FOR PLATS.